As more businesses accept shifted to remote piece of work, it’s go increasingly common for many to accept fewer work boundaries.
And while nosotros all have a tendency to impulsively bank check our phones with every ping, sometimes we just want to hang out with our friends and family without work messages taking over our lives. Enter scheduled text messages.
Sending a scheduled text can allow you lot to respect the time zone your business colleagues and partners are in. You tin can fifty-fifty suggest the characteristic to the people you work with if you notice yourself getting too many messages in the evening. In this article, nosotros’re going to share how to send a scheduled text and so you’re non sending messages back and forth outside of your working hours. Plus, we’ll share other ways to fix expectations without feeling the pressure to always be bachelor on phone call.
Can you schedule a text bulletin on your iPhone?
Yep, y’all tin schedule a text message on your iPhone. However, virtually people adopt sending scheduled text letters through third-political party apps because iMessage doesn’t allow yous to send scheduled texts natively.
OpenPhone is an app that allows you to schedule letters on your iOS device, but you’re not limited to your phone with OpenPhone. If you prefer to text from your computer, you can besides schedule text messages on your computer using the web or desktop app.
Ensure contacts opt in before scheduling text messages
Beginning things showtime: Before sending texts, make sure any recipients opt into receiving texts from you based on the type of letters you’re going to send.
For example, if you intend on texting them appointment reminders, you can brand this articulate to anyone in advance within your opt-in form (your opt-in class can either be a digital or hard re-create class).
Exist certain also to include an opt-out with every bulletin y’all transport (“To opt out of letters from us, transport STOP.”). If not, your recipient’s carrier could flag your business concern phone number as spam.
How to schedule a text bulletin using OpenPhone
After you end typing your text in OpenPhone, you tin click on the clock icon beside the send push button to set a time for your message to send.
The skilful news about sending scheduled texts with OpenPhone is that y’all can edit or delete messages before it’s sent.
If you hear back from someone earlier than expected, OpenPhone tin likewise automatically unschedule your message if they text you first. That message saves as a draft in your chat thread if you want to use it afterward. That way, yous tin can skip any defoliation on your contact’s end. When you draft up a text message this pick is selected by default.
In case you lot just change your heed on a queued-up message, before it goes out y’all can too cancel the bulletin.
If you want to send the message regardless of whether they message you or not, you lot tin can cull “Even if they message starting time” equally an option too.
Then can choose any time to ship your scheduled message. OpenPhone provides a list of suggestions, just in case you aren’t certain exactly what fourth dimension to schedule your text for. Y’all’ll come across options for subsequently today, tonight, and tomorrow morning.
Trying to calculate late at night the correct time to send a message based on a different time zone is only a math teacher’due south dream. For the rest of u.s.a., message apps like OpenPhone allow you to schedule a message around the recipient’due south time zone if your contact lives in a different part of the globe. By default, that’south based on their phone number’s area code.
Nevertheless, y’all tin update that to any time zone if they alive elsewhere. So if you’re hoping to send them a text at nine AM in their fourth dimension zone, y’all tin can do that with just a few clicks. 11 PM finger counting math crunch avoided
If you’re waiting to speak with a colleague earlier sending off a scheduled text, you might choose subsequently today.
When you lot and your teammate desire to work together in context, yous can even annotate and mention them in the conversation.
When to send messages to multiple recipients vs one-to-one
Like any engaging conversation, context matters. And in some circumstances where folks opted into receiving texts from you, y’all may desire to text multiple recipients at once.
Besides marketing campaigns, below are the most common overarching scenarios in which you can automate and schedule texts to accomplish multiple contacts concurrently.
3 situations where you lot schedule texts to multiple recipients
1. You want to confirm or remind your contacts of a booking
Consider scheduling automated touchpoints with your contacts if they request an date with your business organisation. Appointment confirmation texts tin can exit after they volume time with you. Be sure to include an opt-in checkbox with your course as a tape that they opted into receiving texts from yous.
If you feel a lot of no-shows or last-minute cancellations, check our guide to learn how to use Zap delays to send out appointment reminder texts.
Members of a community may wait or want a notification if something comes upward that immediately impacts their solar day. For instance, a condo board might transport a message to all community members when there’s an elevator downwardly, h2o close off, or another relevant issue that needs to be addressed. In this case, people who alive in the building will appreciate knowing this information as it directly affects them — and they may not have checked their electronic mail inbox.
Looking to send messages similar this through OpenPhone? Reach out to our sales team.
three. Yous are gathering feedback
If you’re collecting client feedback for your team or conducting a inquiry written report, you lot can also break outside people’southward crowded listing of unread emails. People tend to read text messages at a higher read charge per unit of 42% instead of e-mail which is only 32%. People also answer to text messages much faster than emails. For instance, an private volition typically reply to a text within 90 seconds, whereas an email will typically accept about 90 minutes.
If you’re looking to schedule a text request for feedback to a small scattering of people, you can create, share, and employ snippets. A snippet is basically your go-to template bulletin that you can send to multiple people, without having to rewrite the unabridged message multiple times or hit re-create and paste.
When you type /snippet into a text box and select “Create snippet”, you can compose and salvage any new snippets with anyone that has shared admission to a specific OpenPhone number or a teammate.
In one case you’ve written a handy dandy snippet, you can share information technology with specific teammates or shared inboxes your team accesses.
When to send ane-to-ane messages
In most other cases, scheduling one-to-1 messages works ameliorate equally you can personalize texts farther based on your contact notes, conversation history, and call recordings. As mentioned above, scheduling text messages one-to-i in OpenPhone is also especially clutch if a recipient texts you before your scheduled message goes out.
That said, scheduling ane-to-1 messages to 100% common cold leads isn’t effective and tin violate FCC’southward guidelines — so build up that human relationship kickoff.
Bottom line: When yous’re nurturing relationships, have ongoing conversations, or just want to provide a more tailored approach, one-to-one messages are the best option.
How to schedule a text message on your iPhone using the Shortcuts app
iPhone users looking to schedule texts can use the Shortcuts app. However, you’re unable to schedule texts as a one-off message via Shortcuts. Using OpenPhone allows you lot to easily send scheduled texts. But if you’d prefer to transport the Shortcuts app, you can follow these steps. In the past, using this app was easier simply information technology’s become more complicated after newer updates.
one. Open the Shortcuts app if you have an iPhone running with iOS 13 or later on. If you lot’re running on an older iOS, you tin download an older version of the app from the App Store.
2. Select “Automation” at the bottom of the screen.
iii. Click “+” on the top correct corner of the screen.
4. Printing the “Create Personal Automation”.
five. Click “Time of Day” and fix a time and click “Adjacent”.
6. Click “Send Message”.
7. Type your message in the “Bulletin” box and and so add your recipients to the “Recipient” box, click done then next.
8. Make sure the “Ask Before Running” button is clicked if yous want to double check the message before sending and click “Done”.
9. After the message has been sent, delete the automation so it doesn’t echo the next twenty-four hour period unless you want it to.
This scheduled text tool allows you to add multiple automations just as mentioned, the downside is that you tin only add recurring automations rather than a one off, making information technology less convenient than an app like OpenPhone.
How to schedule a text message using the Reminders app on your iPhone
While you can’t actually send a text with the Reminders app on your iPhone, you lot’ll all the same be able to remind yourself to send a text later. This isn’t a traditional SMS scheduler like OpenPhone, but could be helpful if you want a reminder to schedule a text but haven’t drafted the message all the same.
1. Open the Reminders app and click “New Reminder” on the bottom of the screen.
2. For your championship write “Send a text to [proper name of recipient].
three. Click “Details” and include the appointment and time then “Add.” You lot could also add together “When Messaging” and include a contact proper name to remind yous to send the message when you lot’re speaking with that person via text.
Tin you schedule a text message on an Android device?
With an Android 7 or afterwards version, you tin can schedule a text message. Some of the features are limited, so third-party scheduling apps might exist a better alternative. Text scheduling is coming presently to our Android app, only in the concurrently, you can still schedule texts from your business telephone number via any computer.
How to schedule a text message on Android vii or newer using Google Messages
1. Open your Messages app and write a text in the message department without sending it yet.
ii. Press downwardly on the “Send” button past belongings it down.
3. Choose the date and fourth dimension you’d like to schedule text letters then tap next and send.
Stay responsive and set clear expectations with OpenPhone
Every bit long as yous’ve got WiFi, you can use OpenPhone to send 1:1 text letters or automatically queue up messages with Zaps ahead of schedule. That way, a recipient receives information technology in their fourth dimension zone or a more convenient time for both of you.
However, if your team is quickly growing, you don’t take to get it alone. OpenPhone also lets y’all stay responsive past working with teammates from a shared number.
Yous may as well be feeling the pressure to always be on call to your customers and want to brand sure your team can relax outside of working hours. You tin can add together auto-replies that gear up proper expectations on when your contacts tin wait to hear dorsum from your squad.
Want to test out scheduling texts and motorcar-replies in OpenPhone? Sign upwards for a complimentary vii-day trial.